Job Description

ADMINISTRATIVE ASSISTANT II, SCHOOL OF MEDICINE

Our team members are the heart of what makes us better. At Hackensack Meridian Health we help patients live better, healthier lives and support one another to succeed.

Overview

The Administrative Assistant II position in the Hackensack Meridian School of Medicine provides high?level support to the Department Leader(s) with a wide range of administrative and general office support.

Responsibilities

• Provide primary administrative support to the Department Leader/Chair/Dean, including telephone and guest reception, printing, faxing, copying, filing, bulk mailing, and organizing emails and directories.
• Plan and schedule meetings, prepare agendas, handouts, take notes and minutes.
• Provide calendar management support and compose correspondence.
• Assure compliance with HMH policies concerning travel, purchasing, accounts payable, expense reimbursement.
• Organize and prepare travel arrangements, reports/forms, purchase orders, travel authorizations.
• Track and manage budgets and purchasing/accounts payable.
• Prepare training materials, coordinate internal/external trainers and attendees.
• Assist with planning key department projects and priorities.
• Investigate and input relevant information into constituent management software.
• Perform other duties and/or projects as assigned.

Qualifications

• Bachelors degree or equivalent with minimum 5 years of experience as an Administrative Assistant or Coordinator in a medical or higher education facility.
• Significant executive?level support experience in a university/college setting.
• Excellent organizational, time management, and client service skills.
• Ability to coordinate and work collaboratively with diverse groups to achieve complex objectives.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office and Google Suite.
• Maintaining highest standards of confidentiality where applicable.
• Preferred: Masters degree, 5 years relevant experience in a dynamic environment, Google Suite experience, knowledge of medical school operations.

Compensation

Starting at $29.1 hourly. The posted rate is a reasonable estimate and does not reflect the full value of the total rewards package.

Equal Opportunity Employer

Hackensack Meridian Health is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, sex, sexual orientation, gender identity or expression, pregnancy, breastfeeding, genetic information, etc.

Apply today!

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