Job Description

Job Description

Job Description

Office & Client Coordinator
Baretta Paving Company – Wainfleet, ON

About Us:
Baretta Paving has been proudly serving the Niagara Region and surrounding areas for over 60 years . Known for our quality work, reliability, and community roots, we handle everything from residential driveways to large commercial paving projects. We are a family-legacy company with a strong reputation and a relaxed, friendly work environment.

The Role:
We’re hiring for a full-time position, starting with a 3-month trial to make sure it’s the right fit for both you and the team.

We’re looking for a friendly, organized, and self-sufficient Office & Client Coordinator to join our crew. This role is perfect for someone who enjoys keeping things running smoothly, works well independently, and can juggle multiple day-to-day tasks with ease.

Key Responsibilities:

• Answer phone calls and respond to emails
• Schedule estimates and coordinate with sales
• Manage daily office duties and correspondence
• Handle project schedules, invoices, and follow-ups
• Assist with basic bookkeeping tasks
• Organize client's project photos and scanning handwritten estimates
• Data entry of customer calls and information

What We’re Looking For:

• Hours: Monday to Friday, 8:00 AM – 5:00 PM
• Once you are comfortable with our daily operations, we can arrange one remote (work-from-home) day each week as long as calls are answered, tasks are completed and company needs are met
• Highly organized and detail-oriented
• Comfortable working independently in a casual, easy-going environment
• Proficient in MS Word, Excel, and online email services (Yahoo, Gmail, etc.)
• Proficient with Google Sheets/Docs, Jobber, Dext, and comfortable using similar software on both desktop and smartphone apps.
• Comfortable learning new apps or tools that help streamline estimates, sales coordination, and client communication.
• Able to navigate online platforms and be tech-savvy as we migrate into more digital systems
• Can navigate in QuickBooks if required for booking keeping role or data entry
• Strong communication skills and a customer-focused attitude; history of administrative or office experience preferred.

Perks:

• Relaxed work environment with potential for a hybrid schedule (1 remote day per week once established)
• Pet-friendly workplace – Family pets are welcome at the office
• Gas/Public Transit discount available for those traveling from a distance
• Additional perks and benefits, such as health and dental coverage, may be available with a longer-term or permanent full-time position
• Opportunity to grow with an established and reputable company

If you’re the type of person who likes to stay on top of things and enjoys being the go-to person in the office, we’d love to hear from you!

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