Job Description
Job Description
Job Description
Office & Client Coordinator
Baretta Paving Company – Wainfleet, ON
About Us:
Baretta Paving has been proudly serving the Niagara Region and surrounding areas for over 60 years . Known for our quality work, reliability, and community roots, we handle everything from residential driveways to large commercial paving projects. We are a family-legacy company with a strong reputation and a relaxed, friendly work environment.
The Role:
We’re hiring for a full-time position, starting with a 3-month trial to make sure it’s the right fit for both you and the team.
We’re looking for a friendly, organized, and self-sufficient Office & Client Coordinator to join our crew. This role is perfect for someone who enjoys keeping things running smoothly, works well independently, and can juggle multiple day-to-day tasks with ease.
Key Responsibilities:
- Answer phone calls and respond to emails
- Schedule estimates and coordinate with sales
- Manage daily office duties and correspondence
- Handle project schedules, invoices, and follow-ups
- Assist with basic bookkeeping tasks
- Organize client's project photos and scanning handwritten estimates
- Data entry of customer calls and information
What We’re Looking For:
- Hours: Monday to Friday, 8:00 AM – 5:00 PM
- Once you are comfortable with our daily operations, we can arrange one remote (work-from-home) day each week as long as calls are answered, tasks are completed and company needs are met
- Highly organized and detail-oriented
- Comfortable working independently in a casual, easy-going environment
- Proficient in MS Word, Excel, and online email services (Yahoo, Gmail, etc.)
- Proficient with Google Sheets/Docs, Jobber, Dext, and comfortable using similar software on both desktop and smartphone apps.
- Comfortable learning new apps or tools that help streamline estimates, sales coordination, and client communication.
- Able to navigate online platforms and be tech-savvy as we migrate into more digital systems
- Can navigate in QuickBooks if required for booking keeping role or data entry
- Strong communication skills and a customer-focused attitude; history of administrative or office experience preferred.
Perks:
- Relaxed work environment with potential for a hybrid schedule (1 remote day per week once established)
- Pet-friendly workplace – Family pets are welcome at the office
- Gas/Public Transit discount available for those traveling from a distance
- Additional perks and benefits, such as health and dental coverage, may be available with a longer-term or permanent full-time position
- Opportunity to grow with an established and reputable company
If you’re the type of person who likes to stay on top of things and enjoys being the go-to person in the office, we’d love to hear from you!
Job Tags
Permanent employment, Full time, Casual work, Work at office, Remote work, Work from home, 1 day per week, Monday to Friday,